Money Management

What to keep and what to toss

— January 6, 2010 comments off

How does clutter begin? A junk drawer with old batteries, gum and receipts? A desk full of abandoned paperwork? Pretty soon your dining room is looking like a thrift store with clutter all over the place, and you’re not even counting the garage or the attic!

The problem with clutter in your life is that it reduces your effectiveness. It gets in your way, impedes free movement, blocks progress and essentially keeps you from living your life at 100%

Financial clutter is especially troublesome. Financial clutter can block your progress toward a clear financial path, and the cost can be tremendous if it keeps you from paying bills on time or leaves you vulnerable to identity theft. When you’re ready to clear the financial clutter, refer to these guidelines to help you decide what to keep and what to toss:

  • Keep sales receipts until the product warranty expires or until the return/exchange period expires. (If you need sales receipts for tax purposes, keep them for three years).
  • Keep ATM printouts for one month, or until you balance your checkbook. Then they may be thrown away.
  • Keep paycheck stubs until you have compared them to your W2s and annual social security statement (usually one year).
  • Keep paid utility bills for one year unless you’re using them for tax purposes (deductions for a home office, etc.). In that case you need to keep them for three years.
  • Keep cancelled checks for one year unless you’re using them for tax purposes. In that case you’ll need to keep them for three years.
  • Keep credit card receipts for one year unless you’re using them for tax purposes. In that case you’ll need to keep them for three years.
  • Keep bank statements for one year unless you’re using them for tax purposes. In that case you’ll need to keep them for three years. Keep quarterly investment statements until you receive your annual statement (usually one year).
  • Keep income tax returns for at least three years (six if you have multiple sources of income).
  • Keep paid medical bills and cancelled insurance policies for three years.
  • Keep records of selling a house for three years as documentation for Capital Gains Tax.
  • Keep records of selling stock for three years as documentation for Capital Gains Tax. Keep annual investment statements for three years after you sell your investment.
  • Keep records of satisfied loans for seven years.
  • Keep contracts as long as they remain active.
  • Keep insurance documents as long as they remain active.
  • Keep stock certificates as long as they remain active.
  • Keep property records as long as they remain active.
  • Keep stock records as long as they remain active.
  • Keep records of pension and retirement plans as long as they remain active.
  • Keep marriage licenses forever.
  • Keep birth certificates forever.
  • Keep wills forever.
  • Keep adoption papers forever.
  • Keep death certificates forever.
  • Keep records of paid mortgages forever.

For more on clearing the clutter from your life, download the free New Beginnings eBook.